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Figure 10-4. The initiation form for the workflow Click the start button to start the workflow. By starting the workflow, the specified approver will be sent an e-mail message, and a task will be created for them requesting to come and approve the item. This task presents itself as yet another InfoPath form and can be accessed directly from either their email or from the SharePoint site. In the SharePoint site, the task is created in a list called "Tasks". You specified this list name right before association form. There is another list you specified when creating this association, called "Workflow History". This is a hidden list and will store all the history activities of the running workflows. Now visit the tasks list at http://sp2010/Lists/Tasks, and you will see a task created for the administrator. Clicking on this task brings up another form, which is the task form. This can be seen in Figure 10-5.

Sharing tasks may be as important as sharing contacts for many people when they begin using SharePoint together with Outlook If you already use Outlook to plan your day, you know how valuable it can be to keep all your tasks in one place where you can monitor start and due dates, group tasks by priority, categorize your tasks by percent completion, and set up reminders as deadlines approach If you work as a consultant, you can use Outlook s Tasks tool to track hours that can be used to support billing information You can even use the large text area Outlook tasks provide as a task journal For nonconsultants, these features can help document your work effort required to complete tasks You might even document external factors that affect your ability to meet deadlines.

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Include an Execute Code action and type the following code: { speed = 1; // wandering mummies go slowly if ( point_distance(x,y,obj_explorerx,obj_explorery) < 200 ) { if (!place_snapped(2,2) ) exit; instance_change(obj_mummy_search,false); } }.

Figure 10-5. Task form for the workflow At this point, clicking on the request change or reassigned task will bring up the necessary modification forms as well. For now, go ahead and click the approve button and then visit the "items to approve" list one more time. You would note that the item that the workflow was running upon has now been approved. This can be seen in Figure 10-6.

For example, you might include a note in the text area that the reason you completed the installation of the new billing system three days late was because it took two weeks for the CIO to approve the purchase of the servers needed to run the new system No matter the specifics, using the Tasks feature in Outlook can help you organize and document your work For many of these same reasons, your immediate manager or your project managers will also use the tasks list and project tasks list features of SharePoint as a convenient way to plan workloads and assign tasks to you The problem you have is that you now must view tasks lists scattered in several different places across one or more SharePoint installations.

Figure 10-6. Approval Status and Workflow Status on the list item Now, let me show you something really cool! Click the "Approved" link under the "Approval" column. This should take you to a page that informs you of the status of the current workflow. Assuming that you have office web applications installed in the current site collection you're working in, and you have activated the "SharePoint Server Enterprise Site Collection features", and that Visio Services of configured on your web application, you should see a graphical view of the current workflow instance as shown in Figure 10-71.

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