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Assemble an update team . Inventory all software in your organization, and then contact each software vendor and determine its process of notifying customers of software updates . Some vendors will notify you of updates directly via e-mail, but others require you to check a Web site regularly . Assign individuals to identify software updates on a regular basis . For example, someone on your team should be responsible for checking every software vendor s Web site for new updates on at least a weekly basis . Create an update process for discovering, evaluating, retrieving, testing, installing, auditing, and removing updates . Although most of the process will be the same for all vendors, you might have to customize parts of the process to accommodate different uptime and testing requirements for servers, clients, and network equipment . As an example, this chapter will thoroughly document the update process to use for Microsoft operating system updates .

Mail contacts are mail-enabled Active Directory contacts that contain information about recipients that exist outside your Exchange Server organization Mail contacts are visible in the GAL, and can be added as members to distribution groups Each contact has an internal e-mail alias and an external e-mail address All e-mail messages to a contact are automatically forwarded to the external e-mail address If multiple people within your organization regularly communicate with a trusted external person, you can create a mail contact with the person s e-mail address This way the contact will show up in the GAL and allow people send the person e-mail without first having to look up contact information Mail contacts are often used when contract employees frequently communicate with full-time employees but the contract employee has a separate e-mail system.

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This resource kit focuses only on updating the Windows 7 operating system . However, your process should include the ability to manage updates for other operating systems, applications, and network devices . The sections that follow discuss these steps in more detail .

To switch to a different summary function, select any cell in the data area of your PivotTable. Then click the Field Settings button on the PivotTable toolbar (or choose PivotTable, Field 821

Identifying individuals with the right mix of technical and project management skills for deploying updates is one of the first decisions that you and your company s management will make . Even before staffing can begin, however, you need to identify the team roles, or areas of expertise, required for update management . Microsoft suggests using the Microsoft Solutions Framework (MSF) team model, which is based on six interdependent, multidisciplinary roles: product management, program management, development, testing, user experience, and release management . This model applies equally well to both Microsoft and non-Microsoft software .

The contact will allow the company s users to send e-mail to the contract employee using the GAL and the contractor will continue to receive e-mail messages in his primary mailbox Mail users are similar to mail contacts because both have external e-mail addresses and can contain information about people outside your Exchange Server organization You can also display them in the GAL and other address lists However, unlike a mail contact, mail users have Active Directory logon credentials and can be assigned access to resources If a contract employee or other external person requires access to network resources and will continue to use her primary e-mail system, you should create a mail user instead of a mail contact Another situation in which mail users and mail contacts can be valuable is during migrations or long-term coexistence between Exchange organizations or between mail systems.

Program management The program management team s goal is to deliver updates within project constraints . Program management is responsible for managing the update schedule and budget, reporting status, managing project-related risk factors (such as staff illnesses), and managing the design of the update process . Development The development team builds the update infrastructure according to specification . The team s responsibilities include specifying the features of the update infrastructure, estimating the time and effort required to deploy the update infrastructure, and preparing the infrastructure for deployment .

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