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What can you do with categories First, with the new integration of color with categories, you can tell instantly what category is assigned to a given item. For example, let s say you create a rule that assigns the Red category to all messages from a particular contact. You can then tell at a glance without doing anything else which messages are from that person. Or perhaps you assign the Red category to business messages and Green to personal. Whatever the case, color categories are a great means for visually identifying speci c types of messages. After you assign a category to each relevant Outlook 2007 item, you can sort, search, and organize your data according to the category. Figure 5-1, for example, shows the Advanced Find dialog box after a search for all Outlook 2007 items assigned to the category Toy Show. Figure 5-2 shows the Contacts folder organized by category, displaying all contacts who are involved in the toy show. The ability to search by category makes it easy to nd all the items associated with a speci c project, contract, issue, or general category.

If you want, you can also copy selected portions of the remote site; to do this, just right-click the files or folder you want in the right-hand list box, then choose Publish Selected files form the shortcut menu.

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copyright A form of protection for artistic or literary works. crop To hide or cut away the vertical or horizontal edges of a graphic that you don t want to show. crop marks Horizontal and vertical lines indicating the four corners of a publication page, when printing a publication on a sheet of paper that is larger than the desired output. data elds Categories of information that correspond to elds (usually columns) in a data source. data source A le that contains the information to be merged into a publication. desktop publishing The use of a specialized computer program to create professionalquality documents that combine text and other visual elements in non-linear arrangements. direct mail A service provided by some copy and print shops, in which they merge your publication and data source while printing, sort the printed pieces, and then deliver them to the post of ce, ready for bulk mailing. duplex The capability of a printer to print on both sides of the paper. File Transfer Protocol (FTP) server A server that can be used to upload or download les to the Internet. ltered HTML les HTML les, created from an Of ce document or publication, that contain no Of ce-speci c codes. Filtered HTML les are smaller than un ltered les and require less bandwidth to upload. font The style set you specify for your text, consisting of alphabetic characters, numbers, and symbols that share a common design.

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Figure 6-15. Remote Site View can transfer content between two sites in full or in part, and in either direction.

Figure 5-2. You can group contacts by category to list all contacts involved in a particular event or project.

At all costs, avoid publishing an empty, local site to the existing, remote site. This erases all the files in the existing, remote site. Once you have a full local copy, however, you can leave Remote Site View, change the site any way you want, and then publish the results to any authorized location you want (including, of course, the original location). After clicking Remote To Local, clicking Publish Web Site, and waiting for the process to complete, you ll have a new FrontPage-based Web site that contains all your former pages. You might also have a mess. Unless you ve been extraordinarily meticulous in the past, the many views and organizing tools FrontPage provides will likely reveal inconsistent file names, missing page titles, files not residing in the most logical location, and other regrettable situations. It s like a new TV showing what a bad antenna or cable connection you have. Fortunately, FrontPage makes it easy to reorganize files without breaking hyperlinks among pages.

For more information about repairing a poorly organized Web site, refer to Planning and Managing Folders, later in this chapter.

Categories are useful only if you apply them consistently. After you become disciplined in using categories and begin to assign them out of habit, you ll wonder how you ever organized your day without them.

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The Master Category List in earlier versions of Microsoft Outlook has been removed in Outlook 2007. Categories listed in the Master Category List but not assigned to any items are not imported when you upgrade to Outlook 2007.

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